Statement Report

Go to Statements.

The Statement report is a summary of billing information for each billing month. Note that Qualpay's billing cycles do not align with a calendar month. Use the filters to locate a specific month’s statement. 

View the Statement Table below for a definition of the column headings. You can also view an example of a statement below. View the Statement Detail for a billing month, by selecting a row.


Note: If you do not have access to the Statements menu item and would like access, please see the administrator for your account.


Statement Table

Field
Description
Billing Month
The processing month for the statement.
# Sales
Total number of sales that were processed in the billing month.
$ Sales
Total dollar amount (in USD) of sales that were processed in the billing month.
# Returns
The total number of returns that were processed in the billing month.
$ Returns
The total dollar amount (in USD) of returns that were processed in the billing month.
$ Net
Net dollar amount (in USD) of transactions that were processed in the billing month.
$ Avg Ticket
Average ticket amount of the transactions that were processed in the billing month.
$ Discount Due
Total amount (in USD) of discount due for transactions that were processed in the billing month.
$ Discount Paid
Total amount (in USD) of discount paid for transactions that were processed in the billing month.
$ Fees Due
Total amount (in USD) of fees due for transactions that were processed in the billing month.
$ Deducted
Total amount (in USD) that will be deducted from the business’ checking account for transactions that were processed in the billing month.
Statement
A link to the statement PDF for that billing month.

Statement Example


A –  Statement Information:

  • Processing month of the statement
  • Merchant account number with Qualpay
  • Truncated settlement checking and routing #

B – Amount Deducted:

The total amount deducted from your checking account at month end. This charge is for month end fees only. If you are set up for daily discount, this amount does not include the daily discount charges you have incurred throughout the month. For daily discount paid in the month, please see section E below.

C – You company name and address

D – Plan Summary:

Breakdown of # sales, $ sales, # refunds, $ refunds, $ net, average ticket, per item fee, discount %, and discount due per card brand. Also includes a total of all information for all card brands.

E – Deposits:

Listing of all deposits to your account in the month. Information included in deposits: day, # Sales, $ sales, $ refunds, discount paid, and the $ net.

F – Chargebacks:

Listing of all chargebacks to your account in the month. Information included for chargebacks: day, # sales, $ sales, $ refunds, and $ net.

G – Reserve Funding:

A list of all reserve fund activity in a month for your account. Information for reserve funding: day, $ reserved, $ released, and reserve balance.

H – Fees:

Fees assessed to the merchant at month end. These include qualified, mid-qualified, non- qualified discount fees charged to the merchant. Also included is card type specific authorization and address verification service (AVS) activity. Card brand specific fees can be seen in interchange fees, card brand fees, and other fees sections (depending on card types run in the month). Chargeback and retrieval fees can be found in the transaction fees section.

I –  Monthly Fee Summary:

Summary of fees for the month shows discount due (see section D), fees due (see section H), and the total amount deducted at month end.

J –  Statement message for the month:

Area for Qualpay to pass on information concerning your account.