Batch History Report

Go to Reports and then select Batch History.

The Batch History report includes a list of all closed and pending batches. You may see more than one batch per day if you have more than one payment profile or process in multiple currencies

There are four sections to a Batch History report:

  • A list of batches
  • A summarization by payment type for a selected closed batch
  • A list of transactions within the batch
  • A detailed transaction view for a selected transaction

From the transaction detail, you can initiate refunds as a follow-on transaction. You will find the refund button located to the right of the detail under Actions.

Use the filters to locate a specific batch or group of batches. You can filter by Merchant ID, DBA Name, Batch Date,  Batch Number, Sales Amount, and Refund Amount. See using filters and how to configure reports for more information on customizing reports.

Section 1 - Batch History Table 

Reporting FieldDescription
Batch DateThe date a batch was settled.
DBA NameThe "Doing Business As Name." Listed on your Qualpay Account.
Merchant IDYour Qualpay Merchant ID.
Batch NumberA system-generated number. Used to identify your batch.
Batch TypeBank Payment batches are for ACH payments. Card Payment batches are for all credit card payments.
Sales CountThe number of sale transactions in a batch.
Sales AmountThe transaction value of sales in the batch, in the target currency.
Refund CountThe number of refund transactions in a batch.
Refund AmountThe transaction value of refunds in batch, in the target currency.
Net AmountValue of sales, less the value of refunds, in the target currency.
CurrencyThe currency type of the batch. Note that each currency will have a separate batch.
Terminal NumberThe terminal number is unique to a specific merchant. It can be used to identify the point-of-sale (POS) terminal. If no terminal number is associated with the transaction, this field will display "None."
StatusClosed - Batch has closed.
Pending - Batch has not yet closed and is in the process of finalizing.
ReportA printable PDF view of the batch summary and detailed view.

Section 2 - Individual Batch Summary View (by payment type) Table

Reporting FieldDescription
Payment TypeVisa, MasterCard, American Express, Discover, or ACH payment.
Sales CountThe number of sale transactions per card type in a batch.
Sales AmountTransaction amount of sales in the batch, in the target currency.
Refund CountThe number of credit transactions per card type in a batch.
Refund AmountTransaction amount of refunds in the batch, in the target currency.
Net AmountValue of sales, less the value of credits, in the target currency.
CurrencyThe currency type of the batch.  
Funded AmountAmount funded into your account (USD). If the currency of transactions in the batch is a currency other than USD, this is the Net Amount converted to USD.

Section 3 - Batch Detailed View Table

Reporting FieldDescription
Transaction dateThe date the transaction was authorized.
Settled DateThe date that the transaction settled.
First NameFirst Name of your customer.
Last NameLast Name of your customer.
Account NumberMasked account number. The format for credit cards is 123456xxxxxx1234. Format for ACH payments is xxxxxxxxxxxx1234.
Payment TypeVisa, MasterCard, American Express, Discover, or ACH payment.
Transaction AmountAmount of the transaction in the target currency.
Purchase IDThe purchase ID, sometimes referred to as the invoice ID, is input by you at the time of transaction processing. The value may appear on the cardholder statement and can be used for reconciliation purposes. The purchase ID is available for third-party payment gateway processing when the transaction is settled. This value is system generated when transactions are initiated by the Qualpay Recurring Billing engine and Qualpay Invoicing.
CurrencyThe currency type of the transaction.
Funded AmountAmount funded into your account (USD). If the currency of transactions in the batch is a currency other than USD, this is the Net Amount converted to USD.
Merchant ReferenceA value input by you at the time of a transaction. It can be used for reconciliation purposes.
Convenience FeeThe amount of the convenience fee, if one was added. This amount is included in the transaction amount.