There are two ways you can create a subscription.
The first way is from the Subscriptions menu.
- Click the New Subscription button.
- Click on the Choose a Customer field. Begin typing either the Customer ID or Customer Name to locate your customer.
- Select the date you would like the subscription to start. The subscription start date will be at least one day after today.
- To create an on-plan subscription, set the Use Plan? toggle to yes. Begin typing the Plan Code or Plan Name in the Choose a Plan field to locate a plan for this customer.
- To create an off-plan subscription, set the Use Plan? toggle set to no and configure the subscription settings. Specify the Profile, Frequency, Bill Until Cancelled, Amount, One Time Fee, % Surcharge, and Description fields. A list of the options with their definitions is in the table below.
- Once you've selected a plan or entered off-plan subscription options for the customer, click Create Subscription.
The second way to create a subscription is from the Customer menu.
- Select a customer
- Click the New Subscription button.
- Select the date you would like the subscription to start. The subscription start date will be at least one day after today.
- To create an on-plan subscription, set the Use Plan? toggle to yes. Begin typing the Plan Code or Plan Name in the Choose a Plan field to locate a plan for this customer.
- To create an off-plan subscription, set the Use Plan? toggle to no and configure the subscription settings. Specify the Profile, Frequency, Bill Until Cancelled, Amount, One Time Fee, % Surcharge, and Description fields. A list of the options with their definitions is in the table below.
- Once you've selected a plan or entered off-plan subscription options for the customer, click Create Subscription.
Note: A customer can have more than one subscription. The customer must have a default card stored in Customers before you can create a subscription. If you delete a customer with an off-plan subscription, all plans associated with that customer will get canceled.
Off-Plan Subscription Options
| Option | Syntax | Required/Optional | Comments |
|---|---|---|---|
| Profile | NA | Required if more than one profile exists | If you have more than one Qualpay profile configured, you will need to select the appropriate profile for the plan. If you only have one profile configured, you will not see this option. |
| Amount | 10 Numeric | Required | The amount you would like to charge your customer. |
| Frequency | NA | Required | Select how often you would like to bill your customer. Select Weekly, Bi-Weekly, Monthly, Quarterly, Bi-Annually, or Annually. |
| Duration | NA | Required | If you are selling on a fixed installment plan, set a fixed duration. If you are selling an ongoing subscription, select bill until canceled, and your customer will be billed until you cancel the subscription. |
| One Time Fee | 10 Numeric | Optional | The customer is charged a one-time set-up fee immediately when the subscription is set up. |
| % Surcharge | 1 Numeric | Optional | Only available if the account is approved for surcharging. If you are approved for surcharging, enter the % to be added to the transaction total. The surcharge percentage cannot be over 3%. See surcharge rules and how to register for surcharging. |
| Description | Optional | Add a description of the subscription for future reference. |